Good Management Good Records (GMGR) has been published by the Department of Health Social Services and Public Safety (DHSSPS) as a guide to the required standards of practice in the management of records for the DHSSPS, those who work within or under contract to Health and Social Care (HSC) and Public Safety i.e.:
- HSC Board;
- Public Health Agency (PHA);
- Business Services Organisation (BSO);
- HSC Trusts;
- Patient and Client Council (PCC);
- Regulation and Quality Improvement Authority (RQIA);
- Guardian AD Litem Agency;
- Blood Transfusion Service;
- Northern Ireland Fire and Rescue Service;
- Northern Ireland Social Care Council (NISCC);
- Northern Ireland Practice and Education Council for Nursing and Midwifery (NIPEC);
- Northern Ireland Medical and Dental Training Agency (NIMDTA);
- Independent Contractors (e.g. general practitioners (GPs), dentists, orthodontists, optometrists and community pharmacists); and
- Early Years Services; Establishments and Agencies where public funds are involved.
For the purposes of this document those mentioned above will be referred to as (Organisation/Organisations).
It is based on professional best practice and reflects the current legal requirements. It is not an authoritative statement of the law, neither does it explain nor replace the law and in cases of doubt Organisations should take legal advice. Where legal proceedings have commenced records should be retained and specific legal advice sought.
It was drafted by a working group made up of representatives from the DHSSPS, the Department of Finance and Personnel (DFP), the Public Record Office of Northern Ireland (PRONI) the HSC Regional Records Management Working Group and Public Safety.
GMGR provides a key component of information governance arrangements for the DHSSPS, HSC and Public Safety. As standards and practice will change over time, especially with the evolving growth of technology, GMGR will be reviewed and updated as necessary.